PROGRAM REPORTING

Report From Printable PDF
Report Form Word

Program Black Out Sheet


Information for Reports

Every year, Auxiliaries do a huge amount of work in our various programs. To ensure that National is aware of that work and can include it in the totals on their Fact Sheet, each Auxiliary is asked to submit reports to the respective Department and District Chairmen in each program. This year, Auxiliaries will have the option to complete the form provided at the end of this article and mail or email it or to enter the information directly into the Department website (vfwauxca.org). The on line option is still being set up. The instructions for setting up a logon and entering the report information will be provided later.

At the end of the year, the information you have reported on your project(s) will be used by the Department Chairmen to help them determine awards, etc.  In addition, the Department of California is required to send specific information to the National Ambassadors.  National Ambassadors ask quite specific questions about the program. Read about each program in the National Program Book (available on line: vfwauxiliary.org).  Pay particular attention to the citations and awards for the program.  You will be able to determine what they are looking for in each program to determine awards at the National level.

The Year-End Report the Department Chairmen must send to their National Ambassador at the end of the year requires certain information.  If you do not include this information on your project reports, we will not know about it and will not be able to send accurate information to update the annual "Facts Sheet”!!  Please be sure to report information about the following.

In ALL programs they want to know how many of our Auxiliaries participated in the program.  In addition, they are asking for:

              

          AMERICANISM

  • Auxiliaries that conducted special programs on patriotic holiday (For example, Memorial Day, Veterans Day, POW/MIA Remembrance Day, etc.)
  • American Flags distributed and/or presented (at least 2” x 3” or larger) (Includes, but is not limited to, schools, businesses, parades, gravesites, etc.)
  • Auxiliaries that participated in POW/MIA programs
  • POW/MIA flags presented (at least 2" x 3" or larger)
  • Certificates presented to businesses or citizens in recognition of their displaying the U.S., POW/MIA flags or other displays of American pride
  • Auxiliaries that recognized Blue Star Mothers and Families, Gold Star Mothers and Families and/or Silver Star Mothers and Families
  • Auxiliaries that conducted patriotic education in their community

 

AUXILIARY COMMUNITY OUTREACH

  • Auxiliaries that implemented an Auxiliary Community Outreach Program:
  • Auxiliary members who participated in Auxiliary Community Outreach: (For example, neighborhood/highway beautification, civic or faith-based volunteerism that benefits the community at large, assisting individuals with special needs or the elderly, etc.)
  • Hours volunteered by Auxiliary members for programs or projects NOT AFFILIATED with VFW or VFW Auxiliary Programs
  • Auxiliaries that planned or participated in projects or programs to support and/or recognize first responders

 

BUDDY POPPY / NATIONAL HOME

"Buddy” Poppy

  • Auxiliaries that promoted the "Buddy” Poppy throughout the year through distribution, education, and or publicity within Auxiliary and in community
  • Auxiliaries that used media to promote the "Buddy” Poppy program in the community (Describe the media)
  • "Buddy” Poppy drives hosted with the Post
  • "Buddy” Poppy drives hosted without the Post
  • Auxiliaries that participated in a Department "Buddy” Poppy display contest

National Home

  • Auxiliaries that promoted the National Home within the Post/Auxiliary
  • Auxiliaries that promoted the National Home in the community (outreach)
  • Auxiliaries that promoted the National Home Helpline within the Post/Auxiliary
  • Auxiliaries that promoted the National Home Helpline in the community (outreach)
  • Auxiliaries that purchased at least one National Home Life Membership for an Auxiliary member
  • National Home Life Memberships purchased for Auxiliary members

 

CHIEF OF STAFF / MENTORING FOR LEADERSHIP 

Chief of Staff

  • Good Job Awards presented to Auxiliary members
  • Auxiliaries that were presented with a Certificate of Good Health
  • Department develop Talking Points for District Presidents to use during Auxiliary Official Visits
  • District Presidents use the Talking Points
  • Presentations given to unaffiliated Posts about starting an Auxiliary
  • Auxiliaries instituted after giving a presentation to an unaffiliated Post
 Mentoring for Leadership
  • New Auxiliary members fulfilling the role of mentor
  • Returning Auxiliary members fulfilling the role of mentor
  • Auxiliaries that used Mentoring at VFW Auxiliary – Relationship Building for the Future materials
  • Auxiliaries that used the mentoring resources available at vfwauxiliary.org/resources to start and/or continue mentoring in their Auxiliary

 

HISTORIAN

  • Auxiliaries that sent a printed or mailed monthly or quarterly newsletter/bulletin to their members
  • Auxiliaries that sent an electronic (PDF, Word document or via an email service provider such as Constant Contact, Mail Chimp, Vertical Response, etc.) monthly or quarterly newsletter/bulletin to their members
  • Auxiliaries that have a joint Facebook page with the Post:
  • Auxiliaries that have their own Auxiliary Facebook Page:
  • Auxiliaries that have a with a joint website with the Post:
  • Auxiliaries that have their own Auxiliary website:
  • Auxiliaries that presented a Communications Award to local media:
  • Auxiliary members that attended a media relations training hosted by their Department Historian & Media Relations Chairman
  • Auxiliaries that used media to promote the Auxiliary and its Programs: What media was used? (TV, Radio, Newspapers, Social Media, Fliers)

 

HOSPITAL

  • Auxiliary members volunteering in ANY VA and/or non-VA medical facility
  • Hours volunteered by Auxiliary members volunteering in ANY VA and/or non-VA medical facility
  • New adult volunteers recruited
  • New youth volunteers recruited
  • Auxiliaries that recognized volunteers by presenting Hospital Volunteer Appreciation Certificates
  • Auxiliaries that recognized volunteers by presenting Hospital Volunteer Service Pins
  • Auxiliaries that recognized volunteers by hosting a volunteer recognition event:
  • Auxiliaries that sponsored/conducted an event or activity in ANY VA and/or non-VA medical facility
  • Auxiliaries that participated in or educated VA and/or non-VA medical facilities about the Honors Escort Program
  • Auxiliaries that participated in National Salute to Veteran Patients Week:
  • Auxiliaries that hosted a "Valentines for Veterans” party or event on-site at ANY VA and/or non-VA medical facility
  • Auxiliaries that delivered and/or sent valentines to veteran patients
  • Auxiliaries that hosted or participated in events for Women Veterans Health
  • Spent on all Hospital projects

 

LEGISLATIVE

  • Auxiliary members who subscribed to VFW Action Corps Weekly
  • Personal contacts made by Auxiliary members to legislators on veterans’ issues
  • Emails sent by Auxiliary members to legislators on veterans’ issues
  • Letters/postcards sent by Auxiliary members to legislators on veterans’ issues
  • Phone calls made by Auxiliary members to legislators on veterans’ issues
  • Auxiliary members who attended events where they could interact with legislators (For example: town halls, meet and greets, legislative conferences, etc.)

 

    MEMBERSHIP

  • Auxiliaries that used phone calls to collect Annual dues
  • Auxiliaries that used emails to collect Annual dues
  • Auxiliaries that used letters/postcards to collect Annual dues
  • Auxiliaries that used face-to-face conversations to collect Annual dues
  • Auxiliaries that used social media to collect Annual dues
  • Auxiliaries that sent dues reminders/notices utilizing reminders/notices generated in MALTA. An Auxiliary can send dues reminders/notices by both mail and email.
  • Auxiliaries that used media to promote Auxiliary membership in the community. What media was used? TV, Radio, Newspapers, Social Media, Fliers
  • Membership training sessions hosted by Auxiliaries
  • Membership training sessions hosted by Districts
  • Membership training sessions hosted by the Department

 

     SCHOLARSHIPS

  • Auxiliaries that hosted/co-hosted an awards ceremony to recognize awardees and participants in any of these contests

YOUNG AMERICAN CREATIVE PATRIOTIC ART CONTEST

  • Auxiliaries that promoted the Patriotic Art Contest
  • Students who submitted an entry to a local Auxiliary
  • Entries judged at the Department level
  • Amount/value of awards presented by Auxiliaries
  • Amount/value of awards presented by Districts
  • Amount awarded by the Department

CONTINUING EDUCATION SCHOLARSHIP

  • Auxiliaries that promoted the Continuing Education Scholarship contest (For example, distributed applications, publicized/promoted program, etc.)

VOICE OF DEMOCRACY CONTEST

  • Auxiliaries that assisted their Posts in conducting the contest
  • Auxiliary members involved
  • Hours Auxiliary members volunteered

PATRIOT’S PEN CONTEST

  • Auxiliaries that assisted their Posts in conducting the contest
  • Auxiliary members involved
  • Hours Auxiliary members volunteered

 

VETERANS AND FAMILY SUPPORT

  • Auxiliaries that hosted/co-hosted with the VFW Post fundraising activities for National Veterans Service (NVS)
  • Auxiliaries that hosted/co-hosted with the VFW Post fundraising activities for VFW Veterans & Military Support Programs (Military Assistance Program (MAP), Unmet Needs and VFW’s "Sport Clips Help A Hero Scholarship.”)
  • Auxiliaries that participated in and/or sponsored events or projects for homeless veterans (For example: Stand Downs, clothing drives, etc.)
  • Auxiliaries that provided direct aid to veterans, service members and/or their families (For example, meals, transportation, cards, packages, donations, etc.)
  • Value of donations and goods/services provided
  • Monetary donations provided
  • Veterans/military personnel assisted
  • Auxiliaries that promoted veteran and military suicide prevention and mental health awareness
  • Auxiliaries that provided support for veteran and military caregivers

 

YOUTH

  • Youth that Auxiliaries worked with during the Program Year (across ALL VFW Auxiliary Programs)
  • Youth groups that Auxiliaries worked with during the Program Year (across ALL VFW Auxiliary Programs)
  • Youth recognized by Auxiliaries with a Patriotic Youth Award
  • Youth groups recognized by Auxiliaries with a Youth Groups Supporting Our Veterans Citation
  • Auxiliaries that promoted and/or participated in Patriotism through Literacy
  •  
    GET EXCITED FOR THE RED, WHITE AND BLUE!
     
  •  Auxiliaries that promoted the Get Excited for the Red, White and Blue! national anthem singing contest
  • Youth who submitted an entry to a local Auxiliary
  • Entries judged at the Department level
  • Amount/value of awards presented by Auxiliaries
  • Amount/value of awards presented Districts
  • Amount awarded by the Department
    ILLUSTRATING AMERICA 
     
  • Auxiliaries that promoted Illustrating America
  • Students who submitted an entry to a local Auxiliary
  • Entries judged at the Department level
  • Amount/value of awards presented by Auxiliaries
  • Amount/value of awards presented by Districts
  • Amount awarded by the Department