Information for Reports
Every year, Auxiliaries do a huge amount of work in our
various programs. To ensure that National is aware of that work and can include
it in the totals on their Fact Sheet, each Auxiliary is asked to submit reports
to the respective Department and District Chairmen in each program. This year,
Auxiliaries will have the option to complete the form provided at the end of
this article and mail or email it or to enter the information directly into the
Department website (vfwauxca.org). The on line option is still being set up.
The instructions for setting up a logon and entering the report information
will be provided later.
At the end of the year, the information you have reported on
your project(s) will be used by the Department Chairmen to help them determine
awards, etc. In addition, the Department
of California is required to send specific information to the National
Ambassadors. National Ambassadors ask
quite specific questions about the program. Read about each program in the National Program Book (available on line: vfwauxiliary.org). Pay particular
attention to the citations and awards for the program. You will be able to determine what they are
looking for in each program to determine awards at the National level.
The Year-End Report the Department Chairmen must send to
their National Ambassador at the end of the year requires certain
information. If you do not include this
information on your project reports, we will not know about it and will not be
able to send accurate information to update the annual "Facts Sheet”!! Please be sure to report information about
the following.
In ALL programs
they want to know how many of our Auxiliaries participated in the program. In addition, they are asking for:
AMERICANISM
- Number of
Auxiliaries conducting special programs on patriotic holidays? (For example,
Memorial Day, Veterans Day, POW/MIA Remembrance Day, etc.)
- Number of
Auxiliaries participating in POW/MIA programs
- Number of
POW/MIA flags presented (at least 2" x 3" or larger)
- Number of American
Flags presented (at least 2" x 3" or larger)
- Number of
Auxiliaries participating in the Smart/Maher National Citizenship Education
Teacher Award (i.e. assisting the Post, taking the contest into schools or
making a donation.)
- Number of
certificates presented to businesses or citizens in recognition of their
displaying the U.S., POW/MIA flags or other displays of American pride
- How many
Auxiliaries in your Department promoted Americanism in their community through
any media (Describe the media)
- Number of
Auxiliaries that conducted patriotic education in their Auxiliary and/or
community
- Number
of Auxiliaries that recognized Blue Star Mothers
and Families, and/or Gold Star Mothers and Families
AUXILIARY
COMMUNITY OUTREACH
- Number of Auxiliaries that
implemented an Auxiliary Community Outreach Program:
- Number of Auxiliary members who participated in
Auxiliary Community Outreach: (For example, blood drives, neighborhood/highway
beautification, civic or faith-based volunteerism that benefits the community
at large, assisting individuals with special needs or the elderly, etc.)
- Number of hours volunteered for programs or projects NOT
AFFILIATED with VFW or VFW Auxiliary Programs.
BUDDY POPPY / NATIONAL HOME
"Buddy”
Poppy
- Number of auxiliaries that
promoted the "Buddy” Poppy throughout the year through distribution, education,
and or publicity within Auxiliary and in community
- Number of Auxiliaries that
used media to promote the "Buddy” Poppy program in the community (Describe the
media)
- Number of "Buddy” Poppy
drives hosted
- Number of Auxiliaries that
participated /submitted an entry in a Department "Buddy” Poppy display contest
National
Home
- Number of Auxiliaries that promoted the National Home
through education and or publicity within Auxiliary and in community
- Number of Auxiliaries that promoted the National Home
Military & Veteran Family Helpline through education and or publicity
within Auxiliary and in community
- Number of Auxiliaries that used media to promote the National
Home or the National Home’s Military & Veteran Family helpline through any
media (describe media)
- Number of Auxiliaries that made donations to the
National Home. (NOT including Health & Happiness donation.
- Number of Auxiliaries that purchased at least 1 Life
Membership
- Total number of Life Memberships purchased
EXTENSION /
CHIEF OF STAFF
- Number of Good Job awards
presented by Auxiliaries and reasons for them
- Number of Auxiliaries receiving Certificate of Good Health
- How were Auxiliaries strengthened through use of Building on the
Foundation of the Auxiliary
- How many times was publicity used to revitalize or form an Auxiliary
(describe medias used)
- Were Talking Points used during Auxiliary Official Visits
- Was there a Department Charter Kit developed for instituting Auxiliaries
- Number of presentations given to unaffiliated Posts about starting an
Auxiliary
- Number of Auxiliaries instituted after presentation to unaffiliated Post
HISTORIAN
- Number of
Auxiliaries that sent a monthly or quarterly newsletter / bulletin to their
members (and was it printed / mailed or electronic)
- Number of
Auxiliaries with a Facebook page (With Post or on own)
- Number of
Auxiliaries with a website (With Post or on own)
- Number of
Auxiliaries that used the VFW Auxiliary Publicity Guide
- Number of
Auxiliaries that used one of the fillable press / media releases from www.vfwauxiliary.or/resources.
- Number of
Auxiliaries that presented Communications Award to local media
- Number of
Auxiliaries that attended Department media relations training.
- Number of
Auxiliaries that submitted a Historian / Media Relations report
HOSPITAL
- Number of VFW
Auxiliary members volunteering in all medical VA facilities and non-VA medical facilities. Number of
Volunteers ______ Total Hours _______
- Number of new volunteers
recruited. Adults / Youth
- Number of
Auxiliaries sponsoring/conducting an event or activity in ALL facilities,
both VA and non-VA
- Total amount
spent on all Hospital projects: $______
- Number of
applicants submitted to the Department for the Outstanding Hospital Volunteer
of the Year Award
- Number of
Auxiliaries that participated in National Salute to Veteran Patients Week
- How did your
Department use publicity and/or media to recruit volunteers and involve the
community (describe media)
- Number of
Auxiliaries that participated in "The Many Faces of Hospital Volunteers”
- Number of
Auxiliaries that presented Hospital Volunteer Pins to members
- Number of
Auxiliaries that conducted/participated in volunteer recognition events
- Number of
Auxiliaries that participated in events for Women Veterans Health Care)
- Number of
Auxiliaries that used the Hospital Program Guide
- Number of
Auxiliaries that educated members about the VA Women Veteran Health Care
Program
LEGISLATIVE
- How did you
promote the VFW Priority Goals
- How did you
encourage members to communicate with legislators on veterans’ issues
- How many
members signed up for VFW Action Corps
- Number of Auxiliary members who responded to VFW Action Alerts
- How did you
communicate pending legislation and special legislative alerts
- Number of
contacts made by members personally to legislators on veterans’ issues Personal
Contacts ____ E-mails ____ Faxes _____ Letters ____ Phone Calls ____
- Number of
members who attended events where they could interact with legislators
- Number of Auxiliaries that participated in
Congressional and Presidential election activities: (For example, voter
registration drives, provide rides on election day, get out the vote campaigns,
etc.)
MEMBERSHIP
- How many
Auxiliaries used the following methods to collect annual dues? Phone Calls:
____ E-mails: _____ Letters/postcards ____ Face-to-face conversations _____
- How many
Auxiliaries sent dues reminders / notices utilizing reminders / notices
generated in Malta.
- Number of
Auxiliaries that used media to promote Auxiliary membership. (describe media)
- Number of
Membership training session that took place (Auxiliary, District, Department)
- Number of
Members who Adopted-A-Member during the year.
MENTORING
- Number of members fulfilling
role as mentor
- Number of Auxiliaries that
implemented Mentoring for Leadership Program
- Number of Auxiliaries that
used Mentoring at VFW Auxiliary –
Relationship Building for the Future material
- Number of Auxiliaries that
used the mentoring resources available at www.vfwauxiliary.org/resources to start or continue
mentoring at their Auxiliary.
SCHOLARSHIPS
YOUNG AMERICAN CREATIVE PATRIOTIC ART
CONTEST
- Number of
Auxiliaries that promoted the Patriotic Art Contest
- Number of
Auxiliaries that submitted an entry
- Number of
students who submitted an entry to the Auxiliaries
- Number of
entries judged on the Department level
- Total dollar
amount awarded by Auxiliary level awards
CONTINUING EDUCATION SCHOLARSHIP
- Number of Auxiliaries that participated in the Continuing
Education Scholarship. (e.g.,
distributed applications, publicized/promoted program)
VOICE OF DEMOCRACY CONTEST
- Number of
Auxiliaries that assisted their Posts in conducting the contest
- Number of
members involved ______ Numbers of hours volunteered ______
- Number of Auxiliaries that
use media to publicize all these contests within their communities (describe media)
- Number of Auxiliaries that
hosted/co-hosted an awards ceremony to recognize awardees and participants in
all these contests
PATRIOT’S PEN CONTEST
- Number of
Auxiliaries that assisted their Posts in conducting the contest
- Number of
members involved ______ Numbers of hours volunteered ______
VETERANS AND FAMILY SUPPORT
- Number of
Auxiliaries that hosted/co-hosted with VFW fundraising activities for National
Veterans Service
- Number of
Auxiliaries that hosted/co-hosted with the VFW fundraising activities for VFW
Veterans and Military Support Programs. (For example, Unmet Needs, Operation
Uplink, etc.)
- How many
Auxiliaries provided direct aid to veterans, active-duty military and/or their
families? (For example, meals, transportation, cards, packages, donations,
etc.) Total value of donations and goods/services provided: $_____ No. of veterans/military personnel
assisted ______
- Number of
Auxiliaries that participated in and/or sponsored events or projects for
homeless veterans (For example, Stand Downs, clothing drives)
YOUTH
- Number of
Auxiliaries that participated in and/or publicized Youth Groups Supporting Our
Veterans Citations
- Number of
youth groups that Auxiliaries worked with work with during the year. Estimated number of youths involved _______
- Number of
Auxiliaries that promoted or participated in Get Out for the Red, White and
Blue
- Number of Auxiliaries that used media to promote Youth
Activity projects or programs in community (describe media)
- Number of youths recognized by Auxiliaries with Patriotic
Youth Award
- Number of Auxiliaries that participating / promoting
Patriotism through Literacy
- Number of Auxiliaries participating/ promoting
Illustrating America
