PROGRAM REPORTING

 
Report Form Fillable PDF
Report From Word
 
Online reporting (coming soon) instructions will be here.

Program Black Out Sheet (updated 5/12/2020)
 
 

Information for Reports

Every year, Auxiliaries do a huge amount of work in our various programs. To ensure that National is aware of that work and can include it in the totals on their Fact Sheet, each Auxiliary is asked to submit reports to the respective Department and District Chairmen in each program. This year, Auxiliaries will have the option to complete the form provided at the end of this article and mail or email it or to enter the information directly into the Department website (vfwauxca.org). The on line option is still being set up. The instructions for setting up a logon and entering the report information will be provided later.

At the end of the year, the information you have reported on your project(s) will be used by the Department Chairmen to help them determine awards, etc.  In addition, the Department of California is required to send specific information to the National Ambassadors.  National Ambassadors ask quite specific questions about the program. Read about each program in the National Program Book (available on line: vfwauxiliary.org).  Pay particular attention to the citations and awards for the program.  You will be able to determine what they are looking for in each program to determine awards at the National level.

The Year-End Report the Department Chairmen must send to their National Ambassador at the end of the year requires certain information.  If you do not include this information on your project reports, we will not know about it and will not be able to send accurate information to update the annual "Facts Sheet”!!  Please be sure to report information about the following.

In ALL programs they want to know how many of our Auxiliaries participated in the program.  In addition, they are asking for:

              

          AMERICANISM

  • Number of Auxiliaries conducting special programs on patriotic holidays? (For example, Memorial Day, Veterans Day, POW/MIA Remembrance Day, etc.)
  • Number of Auxiliaries participating in POW/MIA programs
  • Number of POW/MIA flags presented (at least 2" x 3" or larger)
  • Number of American Flags presented (at least 2" x 3" or larger)
  • Number of Auxiliaries participating in the Smart/Maher National Citizenship Education Teacher Award (i.e. assisting the Post, taking the contest into schools or making a donation.)
  • Number of certificates presented to businesses or citizens in recognition of their displaying the U.S., POW/MIA flags or other displays of American pride
  • How many Auxiliaries in your Department promoted Americanism in their community through any media (Describe the media)
  • Number of Auxiliaries that conducted patriotic education in their Auxiliary and/or community
  • Number of Auxiliaries that recognized Blue Star Mothers and Families, and/or Gold Star Mothers and Families

 

AUXILIARY COMMUNITY OUTREACH

  • Number of Auxiliaries that implemented an Auxiliary Community Outreach Program:
  • Number of Auxiliary members who participated in Auxiliary Community Outreach: (For example, blood drives, neighborhood/highway beautification, civic or faith-based volunteerism that benefits the community at large, assisting individuals with special needs or the elderly, etc.)
  • Number of hours volunteered for programs or projects NOT AFFILIATED with VFW or VFW Auxiliary Programs.

 

BUDDY POPPY / NATIONAL HOME

Buddy” Poppy

  • Number of auxiliaries that promoted the "Buddy” Poppy throughout the year through distribution, education, and or publicity within Auxiliary and in community
  • Number of Auxiliaries that used media to promote the "Buddy” Poppy program in the community (Describe the media)
  • Number of "Buddy” Poppy drives hosted
  • Number of Auxiliaries that participated /submitted an entry in a Department "Buddy” Poppy display contest

National Home

  • Number of Auxiliaries that promoted the National Home through education and or publicity within Auxiliary and in community
  • Number of Auxiliaries that promoted the National Home Military & Veteran Family Helpline through education and or publicity within Auxiliary and in community
  • Number of Auxiliaries that used media to promote the National Home or the National Home’s Military & Veteran Family helpline through any media (describe media)
  • Number of Auxiliaries that made donations to the National Home. (NOT including Health & Happiness donation.
  • Number of Auxiliaries that purchased at least 1 Life Membership
  • Total number of Life Memberships purchased

 

EXTENSION / CHIEF OF STAFF

  • Number of Goof Job awards presented by Auxiliaries and reasons for them
  • Number of Auxiliaries receiving Certificate of Good Health
  • How were Auxiliaries strengthened through use of Building on the Foundation of the Auxiliary
  • How many times was publicity used to revitalize or form an Auxiliary (describe medias used)
  • Were Talking Points used during Auxiliary Official Visits
  • Was there a Department Charter Kit developed for instituting Auxiliaries
  • Number of presentations given to unaffiliated Posts about starting an Auxiliary
  • Number of Auxiliaries instituted after presentation to unaffiliated Post

 

HISTORIAN

  • Number of Auxiliaries that sent a monthly or quarterly newsletter / bulletin to their members (and was it printed / mailed or electronic)
  • Number of Auxiliaries with a Facebook page (With Post or on own)
  • Number of Auxiliaries with a website (With Post or on own)
  • Number of Auxiliaries that used the VFW Auxiliary Publicity Guide
  • Number of Auxiliaries that used one of the fillable press / media releases from www.vfwauxiliary.or/resources.
  • Number of Auxiliaries that presented Communications Award to local media
  • Number of Auxiliaries that attended Department media relations training.
  • Number of Auxiliaries that submitted a Historian / Media Relations report

 

HOSPITAL

  • Number of VFW Auxiliary members volunteering in all medical VA facilities    and non-VA medical facilities. Number of Volunteers ______ Total Hours _______
  • Number of new volunteers recruited. Adults / Youth
  • Number of Auxiliaries sponsoring/conducting an event or activity in ALL facilities, both VA and non-VA
  • Total amount spent on all Hospital projects: $______
  • Number of applicants submitted to the Department for the Outstanding Hospital Volunteer of the Year Award
  • Number of Auxiliaries that participated in National Salute to Veteran Patients Week
  • How did your Department use publicity and/or media to recruit volunteers and involve the community (describe media)
  • Number of Auxiliaries that participated in "The Many Faces of Hospital Volunteers”
  • Number of Auxiliaries that presented Hospital Volunteer Pins to members
  • Number of Auxiliaries that conducted/participated in volunteer recognition events
  • Number of Auxiliaries that participated in events for Women Veterans Health Care)
  • Number of Auxiliaries that used the Hospital Program Guide
  • Number of Auxiliaries that educated members about the VA Women Veteran Health Care Program

 

LEGISLATIVE

  • How did you promote the VFW Priority Goals
  • How did you encourage members to communicate with legislators on veterans’ issues
  • How many members signed up for VFW Action Corps
  • Number of Auxiliary members who responded to VFW Action Alerts
  • How did you communicate pending legislation and special legislative alerts
  • Number of contacts made by members personally to legislators on veterans’ issues Personal Contacts ____ E-mails ____ Faxes _____ Letters ____ Phone Calls ____
  • Number of members who attended events where they could interact with legislators
  • Number of Auxiliaries that participated in Congressional and Presidential election activities: (For example, voter registration drives, provide rides on election day, get out the vote campaigns, etc.)

 

    MEMBERSHIP

  • How many Auxiliaries used the following methods to collect annual dues? Phone Calls: ____ E-mails: _____ Letters/postcards ____ Face-to-face conversations _____
  • How many Auxiliaries sent dues reminders / notices utilizing reminders / notices generated in Malta.
  • Number of Auxiliaries that used media to promote Auxiliary membership. (describe media)
  • Number of Membership training session that took place (Auxiliary, District, Department)
  • Number of Members who Adopted-A-Member during the year.

 

     MENTORING

  • Number of members fulfilling role as mentor
  • Number of Auxiliaries that implemented Mentoring for Leadership Program
  • Number of Auxiliaries that used Mentoring at VFW Auxiliary – Relationship Building for the Future material
  • Number of Auxiliaries that used the mentoring resources available at www.vfwauxiliary.org/resources to start or continue mentoring at their Auxiliary.

 

SCHOLARSHIPS

            YOUNG AMERICAN CREATIVE PATRIOTIC ART CONTEST

  • Number of Auxiliaries that promoted the Patriotic Art Contest
  • Number of Auxiliaries that submitted an entry
  • Number of students who submitted an entry to the Auxiliaries
  • Number of entries judged on the Department level
  • Total dollar amount awarded by Auxiliary level awards

            CONTINUING EDUCATION SCHOLARSHIP

  • Number of Auxiliaries that participated in the Continuing Education Scholarship.  (e.g., distributed applications, publicized/promoted program)

            VOICE OF DEMOCRACY CONTEST

  • Number of Auxiliaries that assisted their Posts in conducting the contest
  • Number of members involved ______ Numbers of hours volunteered ______
  • Number of Auxiliaries that use media to publicize all these contests within their communities (describe media)
  • Number of Auxiliaries that hosted/co-hosted an awards ceremony to recognize awardees and participants in all these contests

            PATRIOT’S PEN CONTEST

  • Number of Auxiliaries that assisted their Posts in conducting the contest
  • Number of members involved ______ Numbers of hours volunteered ______

 

VETERANS AND FAMILY SUPPORT

  • Number of Auxiliaries that hosted/co-hosted with VFW fundraising activities for National Veterans Service
  • Number of Auxiliaries that hosted/co-hosted with the VFW fundraising activities for VFW Veterans and Military Support Programs. (For example, Unmet Needs, Operation Uplink, etc.)
  • How many Auxiliaries provided direct aid to veterans, active-duty military and/or their families? (For example, meals, transportation, cards, packages, donations, etc.) Total value of donations and goods/services provided: $_____         No. of veterans/military personnel assisted ______
  • Number of Auxiliaries that participated in and/or sponsored events or projects for homeless veterans (For example, Stand Downs, clothing drives)

 

YOUTH

  • Number of Auxiliaries that participated in and/or publicized Youth Groups Supporting Our Veterans Citations
  • Number of youth groups that Auxiliaries worked with work with during the year.  Estimated number of youths involved _______
  • Number of Auxiliaries that promoted or participated in Get Out for the Red, White and Blue
  • Number of Auxiliaries that used media to promote Youth Activity projects or programs in community (describe media)
  • Number of youths recognized by Auxiliaries with Patriotic Youth Award
  • Number of Auxiliaries that participating / promoting Patriotism through Literacy
  • Number of Auxiliaries participating/ promoting Illustrating America