| As District Chief of Staff and District Treasurer I spent 2 hours travel time and 8 hours mentoring time with Manteca #6311 VFWA Treasurer Teri Keth Torres with April May and June months to prepare for the audit. The previous Treasurer just dropped doing her job once elections were done and she was not re elected. We had numerous mistakes to correct figure out the correct balance for each monthfix figures that were not entered correctly or didn't match up with the receipt/ checks. June was a piece of cake since the new Treasurer had the whole month to do off of what she had done for receipts checks written and bank statement.
I showed her how to do the audit so she could check herself and everything came out perfect when we were done. I showed her how to purchase the Bond and figure out the amount she needed to cover the Auxiliary President and herself. I showed her where to find the 8822-B IRS form so she could report the Treasurer change.Filled out and printed ready to send in.
We found the Treasurer's Resource book for her to print a copy for her which she did.We talked about the Annual Dues Re-newal letters which she was going to work on. I showed her the Department and National Obligations list and we discussed how to do it properly by sending a check with a list on how to disperse to Department paying VFWA National through Malta and sending a check to the National VFW Comrades. Showed her where the links were for the 199 and the 990 so she will be doing those soon.
She asked many questions and I answered the best that I could. I explained how I keep my Treasurer's Book bank statements audit ledger and receipts and important papers in for the current year in one binder she thought that was a good idea. I showed her how to make it easier for the Trustees to do the audit better by making it easier for them to find things as far as total figures receipts that should be signed when presented at every meeting.
She is also the Secretary so I gave her a few pointers on the Treasurer's Report in the minutes. We also discussed the Standing Rulesdoing an Auxiliary Budget for Obligations fundraising events donations per Standing Rules etc. and bringing onto the floor for discussion and approval. We tried to cover as much as we could but she knows she can call me with any questions. |